Can I turn off the emails received by all staff when someone makes an meeting in our TEAMS channel calendar?

Dear Jason00K

Thanks for your response!

Based on your further description, you may have a try to create a meeting without any attendees. Do not add any attendees and Channel. Then you can share the meeting link to your Teams channel. This would prevent the email notifications  

Thanks for your precious time and your understanding would be highly appreciated. Have a nice day! 

Sincerely, 

Allen | Community Moderator

Thank you so much for your response.

Can you expand on this?

"On the other hand, encourage teachers to use the calendar for booking technology without sending invites to all staff. They can create meetings without inviting everyone, which would prevent the email notifications."

I know when I use the calendar and book the meeting it automatically sends to everyone. How do I do it 'without sending invites to all staff'?

Dear Jason00K

Good day!

Thank you for posting to Microsoft Community. We are glad to assist!

Based on your description, I understand you concern with to turn off the emails received by all staff when someone makes a meeting in TEAMS channel calendar.

It doesn't seem feasible to stop sending emails notifications to all staff when someone makes a meeting in TEAMS channel calendar.

As a workround:

• If you have admin access, you can create a mail flow rule in Exchange to manage these notifications:
  1. Sign in to the Microsoft 365 Admin Center.
  2. Go to Exchange under Admin centers.
  3. Navigate to Mail flow > Rules.
  4. Create a new rule that targets emails from Teams and either deletes them or redirects them to a specific folder.
  5. For example, set the rule to apply if the subject includes "Teams" and choose to delete the message without notifying anyone.

You can refer to Mail flow rules in Exchange Server | Microsoft Learn.

On the other hand, encourage teachers to use the calendar for booking technology without sending invites to all staff. They can create meetings without inviting everyone, which would prevent the email notifications.

In the meanwhile, we do understand your concern about this feature that how it helps you to improve your efficiency in such daily busy work schedule but as it is related with Teams product design, so it is suggested to submit your valuable feedback directly to Microsoft product development team by either go to Help from your dedicated App > submit Feedback or by posting on Ideas · Community (microsoft.com) . This is require because as we are from community team, we can only assist you to troubleshoot the query/share work around (if we have for any by design query) and providing you required information for feature’s availability status.

This community team and Microsoft product development team are separate. So for feature’s suggestion or by design query, user need to submit feedback from their side to Microsoft product team. Once user send feedback via above mentioned way, it’s sent to Microsoft directly and it's routed to the relevant product teams who can review it.

To check more details about how to submit feedback, kindly refer this article Learn about how to provide feedback to Microsoft - Microsoft 365 admin | Microsoft Learn

Thanks for your precious time and your understanding would be highly appreciated. Have a nice day!

Best regards,

Allen | Community Moderator