Share via

Is there a way to change meeting policy settings for one specific Team and not apply it to a group or users?

Wes Mauney 20 Reputation points
2025-09-29T21:31:30.0866667+00:00

I have a user that wants the people in their team to not be able to use the "Meet now" and "Channel meeting scheduling" meeting options.

I created a meeting policy with these settings disabled and applied to to the Team (group). however it is causing the users on this Team to not be able to use the "Meet now" and "Channel meeting scheduling" in ANY Team they are a member of.

How can I only apply these options to this one specific Team without affecting the other teams the users are members of?

Microsoft Teams | Microsoft Teams for education | Meetings and calls | Schedule meetings

Answer accepted by question author

  1. Alexis-NG 15,685 Reputation points Microsoft External Staff Moderator
    2025-09-30T20:21:48.62+00:00

    Hi @Wes Mauney,

    Thanks for your response.

    While channel moderation in Microsoft Teams primarily controls who can post messages, it also has a lesser-known benefit: it hides the “Meet Now” and “Schedule a Meeting” buttons from the channel interface.

    To enable this:

    1. Open Microsoft Teams and navigate to the team where the channel is located.
    2. Click the three dots (⋯) next to the channel name.
    3. Select Manage channel.
    4. Under Channel moderation, set it to “Only owners can post messages.”

    This setting helps maintain a more focused and controlled environment, especially useful for announcement channels.

    User's image

    When this setting is enabled, non-moderators will see a simplified view of the channel interface, like this:

    User's image

    Meanwhile, moderators will still have access to the “Meet Now” and “Schedule a Meeting” buttons.

    User's image

    Please note that this workaround works best on the Web and Desktop versions of Microsoft Teams. Functionality may be inconsistent on mobile devices, particularly on iOS, where the moderation effects might not fully apply. Furthermore, this applies only to channel meetings. Other users will still be able to use the "Meet now" and "Schedule a meeting" options for private meetings.

    On the other hand, since this is only a workaround, it may not fully align with your original requirements. I’d recommend submitting feedback directly to the Microsoft Teams team. 

    You can submit feedback by clicking the 3 dots next to your icon > Feedback > Suggest a feature in the Teams app.

    User's image

    This helps the development team recognize the value of this feature and consider it for future improvements.

     

    I hope the information provided proves useful. Please proceed with the proposed steps and let me know whether they help you out to some extent.

    Thank you for your patience and understanding throughout this process. Should you have any questions or need further assistance, feel free to reach out at any time.

    If the answer is helpful, click "Accept Answer" and vote positively. If you have more questions about this answer, click "Comment".

    Note: Follow the steps in our documentation to enable email notifications if you want to receive email notifications related to this topic.

    User image

    1 person found this answer helpful.
    0 comments

1 additional answer

Sort by: Most helpful
Most helpful Newest Oldest
  1. Alexis-NG 15,685 Reputation points Microsoft External Staff Moderator
    2025-09-29T22:07:49.06+00:00

    Hi @Wes Mauney,

    Thank you for reaching out to the Microsoft Q&A Forum.

    As I understand, you're asking whether it's possible to apply Microsoft Teams meeting policy settings, such as disabling "Meet now" and "Channel meeting scheduling", to just one specific Team without affecting users' experience in other Teams. 

     

    In Microsoft Teams, meeting policies are applied at the user level, not at the team or channel level. This means that if you disable features like "Meet now" or "Channel meeting scheduling" in a policy and assign it to users, those settings will apply across all Teams the users are part of, not just one specific Team.

     

    Meeting policies are designed to control user behavior globally, not contextually per Team. So when you assign a restrictive policy to a user or group, it affects their ability to use those features in any Team, not just the one you intended.

     

    The most effective workaround available is to enable channel moderation, which allows you to control who can post or initiate meetings. While it doesn’t completely disable the feature, it helps limit its usage within that specific channel

     

    Your post is a great influence to enhance Teams functionality. If you find it valuable, you can consider submitting it as feedback to Microsoft, they’re always looking to improve based on user input.

     

    Go to: Microsoft 365 Feedback Hub > Send Feedback > Describe your proposal in detail   

    User's image

    This is the best way to make sure your idea is seen by the right team. The more feedback we receive on ideas like yours, the more likely they are to be considered in future updates. I’ll also make a note of it on my end to help bring attention to it. 

    I know this isn't the answer you were hoping for, and I want you to know that I wish I had a way to change it for you directly. As a moderator of Q&A forum, my ability to assist is with the existing product functionality, and the power to influence its design rests entirely with our product development team.

    Thank you again for your time, your insight, and your kind words. If there’s anything else I can assist you with, I’m always here to help. 

    If the answer is helpful, click "Accept Answer" and vote positively. If you have more questions about this answer, click "Comment".

    Note: Follow the steps in our documentation to enable email notifications if you want to receive email notifications related to this topic.

    User image

Your answer

Answers can be marked as 'Accepted' by the question author and 'Recommended' by moderators, which helps users know the answer solved the author's problem.