A meeting that I book it's appearing to the stakeholders but not on my calendar

Hi Sanchez,

Thanks for reaching out.

If the meeting is visible to the stakeholders but not on your own calendar, there are a few possible causes:

• The meeting may have been created from another account or shared mailbox
• It could have been removed or not properly synced on your calendar; there might be a delay or issue with calendar synchronization.

To help narrow this down, could you please confirm:

• Which account you used to create the meeting (personal vs work account)?
• Whether you can find the meeting via Outlook on the web?
• If the meeting was created directly by you or on behalf of another account?
• How was the meeting created? For example, was it scheduled via Microsoft Bookings or created directly from your calendar?
• Also, does this issue only occur with this specific meeting, or does it happen with all events you create?

You may try:

• Checking Outlook on the web to see if the meeting appears there.
• Verifying if you have multiple calendars selected or hidden.

Additionally, could you please provide a screenshot of the issue, showing that the meeting is visible to the attendees but not appearing on your calendar? This will help us better understand the behavior.

In parallel, I would also recommend contacting your IT administrator to have this checked from the backend, as it may be related to synchronization or mailbox configuration.

Please let me know what you find.

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The behavior matches a known issue where meetings created by an organizer appear on attendees’ calendars but are missing from the organizer’s calendar when the organizer’s calendar is of type MAPI.

Since the meeting is not on the organizer’s calendar, it cannot be edited directly. Use this workaround to regain control so it can be cancelled or adjusted:

1. Ask one of the attendees who has the meeting on their calendar to send the meeting back as an .ICS file for the entire series (if it is recurring):
   • Either open the calendar item and use Forward as iCalendar/ICS and send it to the organizer, or
   • Open the calendar item, use File → Save As, save it as an .ICS file, attach that file to an email, and send it to the organizer.
2. The organizer saves the attached .ICS file locally on the computer where Outlook is used.
3. Open the saved .ICS file in a text editor such as Notepad.
4. In the file contents, locate the line METHOD:REQUEST and change it to METHOD:PUBLISH.
5. Save the modified .ICS file.
6. Double‑click the modified .ICS file so it opens in Outlook.
7. A Cancel (cancellation) button will now be available in the meeting window, allowing the organizer to send a cancellation to all attendees and regain control over the meeting.

Note: A service-side fix has been deployed (service build 15.20.7844.00) to prevent new meetings from going missing from organizers’ calendars. Meetings created before September 1, 2024 may still require the workaround above.

References:

• Meeting missing from organizer’s calendar