Owner and Member Access Notification

Question

Owner and Member Access Notification

Sunny 20

Hello,

I have a SharePoint site where it's restricted to a number of members and Owners. Is there a option or Power Automate flow that can send out notification to a specific person (i.e. manager) when any new members or owners are added or if the access are changed on the SharePoint site?

Thanks

Henry Collins 0 Reputation points

2026-04-22T00:56:02.3733333+00:00
Here are your practical options:

1. Microsoft 365 Audit Log (recommended)

Use the Microsoft Purview audit log to track events like “Added to group” or “SharePoint permission changed.”

Then create a flow in Power Automate that:

Runs on a schedule (e.g., every hour)

Queries audit logs

Filters for permission/member changes

Sends an email to the manager

2. SharePoint Group Monitoring (limited)

If you’re using SharePoint groups (Owners/Members), you can build a flow that periodically checks group membership and compares changes—but this is more custom and less reliable.

3. Azure AD / Microsoft 365 Groups (if applicable)

If your site is connected to a Microsoft 365 Group, you can monitor membership changes via directory-based triggers (more real-time, but requires setup in Azure AD).

Bottom line: Use audit logs + a scheduled Power Automate flow for a reliable, centralized solution.Here are your practical options:

1. Microsoft 365 Audit Log (recommended)

Use the Microsoft Purview audit log to track events like “Added to group” or “SharePoint permission changed.”

Then create a flow in Power Automate that:

Runs on a schedule (e.g., every hour)

Queries audit logs

Filters for permission/member changes

Sends an email to the manager

2. SharePoint Group Monitoring (limited)

If you’re using SharePoint groups (Owners/Members), you can build a flow that periodically checks group membership and compares changes—but this is more custom and less reliable.

3. Azure AD / Microsoft 365 Groups (if applicable)

If your site is connected to a Microsoft 365 Group, you can monitor membership changes via directory-based triggers (more real-time, but requires setup in Azure AD).

Bottom line:
Use audit logs + a scheduled Power Automate flow for a reliable, centralized solution.
Sunny 20 Reputation points

2026-04-23T16:02:24.8966667+00:00

Hello,

Thanks for your response. I do not have admin access to pull such audit logs and was hoping to see if there is a Power Automate flow that allow me to achieve such task. Thanks

3 answers

Your answer

Henry Collins 0 Reputation points

2026-04-22T00:56:02.3733333+00:00

Here are your practical options:

1. Microsoft 365 Audit Log (recommended)

Use the Microsoft Purview audit log to track events like “Added to group” or “SharePoint permission changed.”

Then create a flow in Power Automate that:

Runs on a schedule (e.g., every hour)

Queries audit logs

Filters for permission/member changes

Sends an email to the manager

2. SharePoint Group Monitoring (limited)

If you’re using SharePoint groups (Owners/Members), you can build a flow that periodically checks group membership and compares changes—but this is more custom and less reliable.

3. Azure AD / Microsoft 365 Groups (if applicable)

If your site is connected to a Microsoft 365 Group, you can monitor membership changes via directory-based triggers (more real-time, but requires setup in Azure AD).

Bottom line: Use audit logs + a scheduled Power Automate flow for a reliable, centralized solution.Here are your practical options:

1. Microsoft 365 Audit Log (recommended)

Use the Microsoft Purview audit log to track events like “Added to group” or “SharePoint permission changed.”

Then create a flow in Power Automate that:

Runs on a schedule (e.g., every hour)

Queries audit logs

Filters for permission/member changes

Sends an email to the manager

2. SharePoint Group Monitoring (limited)

If you’re using SharePoint groups (Owners/Members), you can build a flow that periodically checks group membership and compares changes—but this is more custom and less reliable.

3. Azure AD / Microsoft 365 Groups (if applicable)

If your site is connected to a Microsoft 365 Group, you can monitor membership changes via directory-based triggers (more real-time, but requires setup in Azure AD).

Bottom line:
Use audit logs + a scheduled Power Automate flow for a reliable, centralized solution.
Sunny 20 Reputation points

2026-04-23T16:02:24.8966667+00:00

Hello,

Thanks for your response. I do not have admin access to pull such audit logs and was hoping to see if there is a Power Automate flow that allow me to achieve such task. Thanks

Answer 1

Mr. Trust_A 4,815 Volunteer Moderator

Yes — this is possible, but there’s no single built‑in toggle in SharePoint that automatically notifies a manager when site membership or ownership changes. You can achieve it using Power Automate and/or Microsoft 365 audit logs, depending on how robust you want the solution to be.

Thank you

0 comments

Answer 2

Darren-Ng 9,800 Microsoft External Staff Moderator

Dear @Sunny,

Thank you for posting your question in the Microsoft Q&A forum.

Based on your description, you wonder there is any built‑in SharePoint feature or Power Automate trigger that can notify when Members or Owners are added, removed, or when site permissions change.

Unfortunately, SharePoint Online does not offer a built‑in feature or Power Automate trigger that sends real‑time notifications when Members or Owners are added, removed, or when site permissions change.

However, the following supported alternatives are available:

Microsoft 365 Unified Audit Log SharePoint permission and membership changes are recorded in the audit logs (who made the change, what was changed, and when). These logs can be reviewed in the Microsoft Purview compliance portal, but they do not generate automatic email notifications. Access request emails: If users request access via the Share button, SharePoint can notify site Owners for approval. This does not cover direct permission changes made by admins and cannot notify a specific manager by default.

So, if this functionality is important to your organization, I kindly recommend you can submit feedback via the Microsoft Feedback Portal - feedbackportal.microsoft.com The product team is in charge of the site, and they constantly check customer reviews and feedback. The higher votes, the more attention the related team will pay on. And a lot of the features are developed and improved based on customer feedback.

I hope information above helpful, if you have any other questions, please feel free to reach out.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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Darren-Ng 9,800 Reputation points Microsoft External Staff Moderator

2026-04-23T05:47:32.26+00:00

Dear @Sunny,

Just checking in to see if the above information was helpful. If you have any further updates on this issue, please feel free to post back. Warm thanks.
Sunny 20 Reputation points

2026-04-23T15:49:59.86+00:00

Hi @Darren-Ng ,

Thank you for your response.

Unfortunately, I don't have access to the Microsoft Purview compliance portal. I am not an admin for the SharePoint site. I work with other organizations to help set up SharePoint and access. However, as an external user, "Owner" access must be granted to have certain access and as an "Owner" I also have the ability to grant access. Without the admin consistent monitor access to ensure access granted is still appropriate, I wanted to set up an alert email to notify when an access is changed or when a new access is added.

Since SharePoint does not have this function, I was hoping that I can use Power Automate to create a flow to support this alert.

Thanks
Darren-Ng 9,800 Reputation points Microsoft External Staff Moderator

2026-04-23T23:32:15.5933333+00:00

Dear @Sunny,

Since this scenario specifically involves Power Automate behavior and capabilities, it falls outside the primary scope of this category, which focuses on Microsoft 365 and SharePoint product usage. To ensure you receive accurate and expert guidance, I recommend posting your question in the Microsoft Power Automate Community, where Power Automate specialists and Power Platform partners actively assist with flow design and limitations.

Please note that this forum has limited resources related to Power Automate triggers and audit‑style scenarios, whereas the Power Automate Community is the most appropriate channel to get detailed and reliable support for your requirement.

Apologies for redirecting you to a different community. I appreciate your patience and understanding, and I'm confident you’ll get more targeted assistance there.

Thank you for your time and cooperation.
Sunny 20 Reputation points

2026-05-01T23:07:10.2966667+00:00

Thank you @Darren-Ng I will post my inquiry there
Darren-Ng 9,800 Reputation points Microsoft External Staff Moderator

2026-05-03T23:27:16.21+00:00

Dear @Sunny,

Thank you for your reply,

I hope your issue would be resolved as soon as possible. If you have any other questions, feel free to reach out. I'm happy to support you again.

Thank you for your understanding. Have a nice day.

Answer 3

There is no built-in SharePoint feature that automatically emails a manager when site membership or ownership changes, and the provided information does not describe a Power Automate pattern that triggers specifically on permission changes.

However, SharePoint offers related capabilities that may help with governance and ownership visibility:

Access requests and sharing
When non‑owners use Share on a site, an access request is generated and emailed to site owners or group admins, depending on site type. Owners can approve/decline and choose permission levels. This does not notify a manager of every permission change, but it centralizes approval of new access:
- Access requests are emailed by default to:
  - Classic / Communication / modern non‑group sites: users in the Owners group
  - Group‑connected sites (including Teams): Group Administrators
  - OneDrive / Project sites: primary site admin
Site ownership policies and lifecycle notifications
SharePoint site lifecycle management can enforce ownership policies and send notifications when ownership is non‑compliant (for example, fewer than a minimum number of owners/admins). These policies:
- Run monthly in Active mode and email:
  - Current site owners
  - Current site admins
  - Managers of previous owners/admins who left the organization
  - Active site members (based on activity in last 180 days)
- Allow customization of email content to improve governance.
- Can be configured so managers of previous owners/admins are notified that a site needs an owner.
This does not send a real‑time alert on every membership change, but it does notify stakeholders (including managers of departed owners/admins) when ownership is not compliant with policy.
Managing flow owners for list-based flows
If the scenario involves a Microsoft List with a Power Automate flow, owners can be managed centrally:
- In Power Automate, open the flow → Owners card → See all.
- Add users or groups as owners, or add the SharePoint list as an owner so everyone with edit permissions on the list becomes a flow owner. This is about flow ownership, not site permissions, but can help ensure the right people control automation tied to the list.

Given the available information, there is no documented trigger or configuration here that would allow a Power Automate flow to fire directly on any change to site membership/ownership and then email a specific manager.

References:

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Owner and Member Access Notification

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