how do i add accounts to Outlook 365, i.e. Gmail, other Outlook accounts

To add more email accounts (Gmail, other Outlook/Microsoft 365, or other providers) into Outlook 365 for Windows, use the built‑in “Add Account” flow. Steps differ slightly between the new Outlook and classic Outlook.

New Outlook for Windows

1. Open Outlook.
2. On the View tab, select View settings, or from the File tab select Account info.
3. Select Accounts > Your accounts.
4. Under Email accounts, select Add Account.
5. Either pick a suggested account or type the email address (Gmail, Outlook.com, Microsoft 365, Yahoo, etc.), then select Continue.
6. When prompted, enter the account password and complete any sign‑in/consent screens.
7. Select Done.

Repeat these steps for each additional account.

Classic Outlook for Windows (Microsoft 365 Apps)

Add a Microsoft 365 or Outlook.com account

1. Open Outlook.
2. If this is not the first account, go to File > Add Account.
3. Type the Outlook.com or Microsoft 365 email address, select Connect.
4. Enter the password, select OK.

Repeat File > Add Account for any other Outlook/Microsoft 365 mailboxes.

Add a Gmail account

1. In Outlook, select File > Add Account.
2. Enter the Gmail address and select Connect.
3. When the Google sign‑in window appears, confirm the Gmail address if needed.
4. Select Next, enter the Gmail password.
5. Review the permissions statement and select Allow.
6. Select Done, then restart Outlook.
7. The Gmail mailbox will appear in the folder pane.

Add other email providers (Yahoo, iCloud, IMAP/POP, etc.)

1. In Outlook, select File > Add Account.
2. Enter the email address and select Connect.
3. Follow the prompts for that provider (password, app password, or OAuth sign‑in).

Some providers (Gmail, Yahoo, iCloud) may require enabling two‑factor authentication and/or creating an app password in their own account settings before they can be added to Outlook.

After accounts are added, all inboxes and folders appear in the Outlook folder pane, and each account can be used to send and receive mail.

References:

• Add an email account to Outlook for Windows
• Set up Gmail accounts
• Add an Outlook.com or Microsoft 365 account
• Move your old email, calendars, and contacts to Microsoft 365
• Set up Office 365 email in Outlook and Import Gmail

Hi, I'm John! I will help you with this.

In Outlook (desktop app), you can add accounts like this:

• Open Outlook
• Go to File > Add Account
• Enter the email address (Gmail, Outlook, etc.)
• Click Connect and follow the prompts

For Gmail, you may be asked to sign in through Google. That’s normal.

For other providers, Outlook may auto-detect settings. If not, you might need IMAP/POP details from that provider.

To help narrow down the issue:

1. Are you using Outlook desktop app or browser?
2. What happens when you try to add the account? Any error?
3. Is this a personal Microsoft 365 or work/school account?

Click "Add comment" to let me know.

Regards,

John J.D.