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| Enabled for | Public preview | General availability |
|---|---|---|
| Users by admins, makers, or analysts | - | 
Apr 1, 2026 |
Business value
Gain stronger internal control and improve your audits by requiring approval for item journals and planning or requisition batches before they run. Approval workflows help ensure that purchasing decisions and inventory changes are validated, authorized, and align with business policies.
Feature details
We've extended approval workflows to item journals and requisition and planning worksheets. You can ensure that someone reviews and approves entries before creating purchase documents or posting inventory adjustments.
Approval workflows for item journals
Item Journals now support the same approval workflow capabilities that you have today in general journal batches. You can send batches for approval from the following journals:
- Item Journal
- Physical Inventory Journal
- Output Journal
- Consumption Journal
When a journal batch has an approval entry in progress, you can't edit, delete, or post the record until the approval is completed or canceled. The workflow status shows on the journal pages, and the Approve, Reject, Delegate, and Comments approval actions are available.
Approval workflows for requisition and planning worksheets
Requisition and planning worksheets now include full approval workflow support at the worksheet batch level. You can send a worksheet batch for approval before you carry out planning or convert requisition lines into purchase documents. When an approval request is created for a worksheet batch:
- You can't insert, modify, or delete requisition or planning lines.
- The workflow status shows on the worksheet pages.
- Approval actions are available to approve, reject, or delegate the batch.
Worksheet-level approval prevents changes to planning data while decisions are pending.
Enable and use approvals
You configure these approvals under Workflows:
- Choose Tell me, enter Workflows, and then select the related link.
- Select an Item Journal Batch Approval Workflow or Requisition Worksheet Batch Approval Workflow workflow template.
- Specify the template and batch in the event conditions.
- Configure approvers and enable the workflow.
- Open an item journal or requisition/planning worksheet, and choose the Send for approval action.
- Track the status of the approval in the Status field on the Approval Entries page.
Microsoft Power Automate support is available through updated workflow events and responses, with guidance provided as part of the enhancement.
Geographic areas
Visit the Explore Feature Geography report for Microsoft Azure areas where this feature is planned or available.
Language availability
Visit the Explore Feature Language report for information on this feature's availability.
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